Electronic files are transferred through our automatic import service. Physical material is sent to our scanning service which digitizes and classifies the material, the digitized files are thereafter sent to our import services. If you wish to scan the physical material yourself, we deliver the scanning components directly to you.
The information flow go through both channels and manual interactions. Rule-based workflows and notifications, such as automatic screening and contract revisions reminders, are based on the characteristics of stored data and can be shared with different stakeholders through the system's support for automatic processes and workflows.
Data is stored in our GDPR- and OAIS-compatible e-archive located in physically secured premises within Sweden's borders, where both storage and data transport are encrypted. Alternatively, the storage is situated in your own system environment and is managed in accordance with your policies, operating- and security routines.
Once the files are stored, classified and searchable, they can be easily retrieved using the web client. If you want files/metadata or records to be transferred into your other business systems, ready-made integrations for several business systems are available, alternatively a well-documented RestAPI is available.
D-Safe® includes full support for all archiving purposes according to the OAIS model, as well as the requirements for a modern digital archive including advanced authorization management and connections to various business systems and services that are used on a daily basis.
D-Safe® handles all types of information inflows, both digital and physical, as well as digital exports to other internal and external systems. The flow of information through our systems goes both through pre-configured channels and through manual interactions.
Rule-driven workflows and notifications, based on the characteristics of stored data, are shared with different stakeholders through the system's support for automatic processes. Various standard rules are offered, such as automatic screening and reminders, and other workflows are defined through the system rule-based functionality.
By the add-on module Titius, the traditional search functions are supplemented with built-in AI functionality, which provides the user the advanced opportunity to request quick relevant answers, suggestions or recommendations based on all the information stored in D-Safe®.