Replacing legacy systems is important for both security and economic reasons, and consequently we help our customers with storage and secure access to information from older legacy systems. Regardless of which system is to be shut down.
The information contained in older systems cannot always be migrated straight to a new system, sometimes there is also no system available to fully replace the old one. Regardless of the situation, you need to be able to archive the old system's material with the ability to retrieve the information in a structured and controlled manner.
When migrating legacy systems, we therefore use different approaches, including combinations of different technologies. If access to metadata is available, we migrate metadata and associated files according to needs and requirements. If available metadata is missing or incomplete, we can text-index all files through our full-text indexing service. This then gives the possibility to search the material again by searching for specific text and/or combinations of words.
Our comprehensive solution for managing all types of the organization's agreements. Includes both functions for digital signatures and digital archiving of your agreements, as well as automatic reminders and regulations, life cycle management and screening.
Contract management includes both functions for digital signing according to the eIDAS regulations with verification against external customer data, as well as underlying storage in a GDPR- and OAIS-compatible e-archive.
The solution can be delivered either as a cloud or hybrid service, where digital signing takes place via an existing cloud service and the e-archive can be installed in the customer's own infrastructure, or in a cloud solution where all data is stored and transported within Sweden's borders. The solution keeps personal data in order, follows the regulations that exist for GDPR and exchanges information with other systems and services via the existing RestAPI and forwards data/files to other internal and external business systems.
Do you need to digitize physical material, and at the same time streamline your manual document processes? We have solutions and services that simplify the process of digitization and management of your information flow.
We help both small and large organizations with the transition from physical material to digital processes and digital archiving. We take care of both structured and unstructured data in various physical formats such as paper, microfilm, images, microfiche etc. and convert it into electronic information carriers and automated processes. Either as a service or through the delivery of system components, depending on what suits you and your situation best.
We support fund managers with a specific workflow where you handle changes and amendments in fund management. This application is more of a traditional case management, where fund cases are carried out by administrators and important status changes in the case are flagged. Often, the workflow includes a large number of different document types that need to be stored and handled in a procedurally correct manner.
We help you to handle document types such as change of address, Direct debit notification/Consent, Change of direct debit assignment, Certificate of participation, Order of annual statement/Account withdrawal, Booking AVI, Change of organization number, Change of clearing, Disposition right, Gift certificate, Change of automatic withdrawal, Application for fund account, Correction, transfer of shares, Incident reports, Purchase/Redemption/Fund exchange, Cancellation of order, Cancellation of transfer, Order, Social security number change, Discount, Reconciliation, Correction, Signature list, Tax liability, Blocking of shares/Unblocking, Subscription, Transfer Confirmation, Transfer Assignment, Investigation, Turnover transactions , Retrieval and Transfer.
If you need storage capability and access to the physical documents that you handle via our digital services, we offer both short- and long-term storage, with customized levels of screening and remittance arrangements.
We offer the service through our partners who have extensive experience in the field, archiving takes place in their physically secured premises where the respective customer's material is archived in a specific location and during the agreed archiving time, alternatively it is screened in accordance with the assignment's regulations.
We help support insurance agents by giving them smooth access to both incoming and outgoing insurance documents. This ensures that the administrators quickly can see what a customer has sent to the company and/or what the company has sent out to the customer. The documents can be presented either through our own user-friendly interface, or alternatively through an integration with the customer's internal business system.
Often, the workflow includes a large number of different document types that need to be stored and handled in a procedurally correct manner. We help you to handle document types such as annulment, Application, Agreement, Assessment, Probate certificate, Estate, Invoice, Moving assignment, Questionnaire, Powers of attorney, Advance notification, Insurance fund, Health declarations, Information letter to customer, Journals, Complaint handling, Copy of ID document, Medical report, Salary report, Medical document, New signature, Police report, Consent, Notification of illness, Sickness compensation, Tax Agency, Final assessment, Payout, Statements, Changes and Reinsurance.
By handling and archiving credit documents, our customers can quickly and easily access the documents in one single place, while at the same time ensuring that the regulations for GDPR are followed. Credit documents are often of a sensitive nature and it is important that access can be controlled at the correct authorization level.
Often, the workflow includes many different document types that need to be stored and handled in a procedurally correct manner. We help you handle document types such as credit application, credit agreement, credit assessment, payment terms, credit reports, and other related credit documents.
We help you store, manage and follow up the organization’s management system for quality, environment and information security. Documentation for the management systems, policies and support processes is managed in our digital archive, with functionality for workflows and automatic reminders for internal as well as external events/updates.
The solution is offered either as a cloud or hybrid service, where digital signing takes place via an existing cloud service and the storage can be at the customer's site or in a cloud solution where all data is stored and transported within Sweden's borders. The solution can be configured to cooperate and exchange information with other systems and services via existing RestAPI.
Organizational documents is an application for managing administrative documents and workflows within a company or organization. Includes, among other things, functions for digital signature and digital archive with life cycle management and screening.
Often, the application of the organizational document includes a large number of different document types that need to be stored, signed and handled in a procedurally correct manner. We help to manage the operations' documents and document types such as Business Plans, Goals and Strategies, Share Book, Letters, Articles of Association and Rules of Procedure for the Board, Swedish Companies Registration Office, Criminal Investigations, External Audit, Ministry of Finance, Financial Supervisory Authority, Guarantee Foundation, IT Council, Internal rules, deviations from the IT guidelines as well as external rules, Law, external investigations, Complaints group, Control and governance, Customer affairs, Patent and Registration Office, PUL list, Presidium meetings, Referrals, Board meetings, Outsourcing of activities, outsourcing, Trademark, Annual report, Annual General Meeting.
Securing the process for handling customers' pensions is very important, as it involves many different documents that needs be handled between pension intermediaries and their customers. We help to secure, protect and manage all these documents, so that no documents risk being lost in the process.
The workflow for pension documents includes various types of documents, such as pension savings, pension agreements, pension payments, pension insurance, and other related documents. We strive to effectively manage these to ensure a smooth process for our customers.
Our application for personnel files comprises an overall solution for managing the organization's HR and personnel files. They include both functions for digital signing and digital archiving of your personnel documents, as well as automatic reminders and workflows, life cycle management and screening.
Personnel documents include functions for digital signing according to the eIDAS regulations with verification against external customer data, as well as underlying storage in an OAIS compatible e-archive. The system can be installed in the customer's own infrastructure, or in a cloud solution where all data is stored and transported within Sweden's borders. The solution keeps personal data in order, follows the regulations that exist for GDPR and exchanges information with other systems and services via the existing RestAPI and forwards data/files to other internal and external business systems.
Categories and documents that our customers handle within the application personnel documents include e.g. Employment agreement, Certificate of employment, Application, Employer's certificate, Work-related injuries, Agreement for service abroad, Position, Confirmation of termination of employment, Notice - termination due to lack of work etc., CV, Delegation, Health declaration, Individual development plan, Internal grades, Capital and life insurance, Contract, Medical certificate, Adjustment support, Pension, Personal insurance, Rehabilitation, Travel insurance, Privacy and service connections, Healthcare, Gratuity & Bonus, Leave of absence, Education certificate, Warnings, Change of working hours, Change of salary.
Complementary patient records is an application for managing and archiving complementary records, i.e. medical record documents that have not been handled and entered into the digital patient record system. It can be, for example, paper-based referral answers and lab answers that are scanned in, categorized and stored according to a predetermined structure and metadata set.
All types of physical information carriers (paper, images, microfilm, etc.) can be scanned, or otherwise digitized, to then be imported and stored in the system. Digitization can be done both by external or internal contractors, in both cases different document types are distinguished by categorizing the digitized documents according to a predetermined document classification and storing the associated metadata (e.g. social security number, name, category, date, care provider and care unit).
Classification and metadata capture can take place in several ways, e.g. manually at the time of scanning in the system's indexing view and/or through cover sheets, barcodes and various types of more or less automatic classification processes. Querying can also be done against internal or external tables, databases and registers such as population registers. Normally, all files that are stored are also indexed in full text so that you can search by free text, or a combination of free text search and predetermined metadata fields and document types.
The material can then be retrieved via a web-based interface and/or via integrations with other business systems. Integration takes place through the REST API or via exits from patient record systems so that users with the right authorization are given access to view stored material.
